Keeping your workplace clean isn’t just about hygiene—it’s also about productivity. The 5S cleaning method is a system developed for manufacturing environments, but it’s become a powerful tool in office cleaning too. With its focus on order, efficiency and safety, it’s now widely used in offices across Australia.
Understanding the 5S Method
The 5S method comes from five Japanese words that all start with ‘S’. Here’s what they mean and how they apply to an office setting:
1. Sort (Seiri)
Separate what you need from what you don’t. Old files, broken equipment, and general clutter are common in most office spaces. Removing unnecessary items frees up space and cuts down cleaning time.
- Archive old paperwork digitally.
- Dispose of non-functioning devices.
- Encourage staff to clear personal clutter.
2. Set in Order (Seiton)
Once clutter is gone, organise what’s left. Everything should have a place, and everything should be in its place.
- Use labels and colour-coded storage.
- Keep cleaning tools easily accessible.
- Arrange desks and workstations for logical flow.
This step helps cleaners avoid wasting time and ensures nothing is missed.
3. Shine (Seiso)
This is the actual cleaning step. It’s about going beyond the surface and building a routine.
- Desks, keyboards, and telephones should be wiped daily.
- Shared spaces like kitchens and meeting rooms need more frequent attention.
- Schedule deeper cleans for carpets and HVAC systems.
Routine and responsibility are key—don’t just rely on cleaners; staff should participate too.
4. Standardise (Seiketsu)
Consistency is what makes 5S stick. Create visual cues and systems to maintain the new standards.
- Use checklists for cleaning tasks.
- Establish clear expectations for all staff.
- Display guides in break rooms and cleaning supply areas.
This is where many offices fall short. Without standardisation, cleaning efforts fade over time.
5. Sustain (Shitsuke)
This final step is about discipline and culture. It means turning 5S into a habit, not a one-off project.
- Schedule regular reviews and walk-throughs.
- Provide training for new staff.
- Celebrate teams that keep things tidy.
When done right, this step reinforces all the others. The result is a cleaner, safer and more efficient office.
Why It Works
5S isn’t about cleaning for the sake of it. It’s about creating a workspace that supports productivity, reduces accidents, and lifts staff morale. Clean offices don’t just look better—they perform better.
Research from Safe Work Australia shows that workplace cleanliness is linked to fewer injuries and lower absenteeism. The 5S method gives structure to what can often be a messy and inconsistent routine.
Start With the Basics
If you’re thinking of implementing 5S, start small. Pick one area—like the kitchen or printer station—and walk through all five steps. You’ll be surprised how quickly things improve.
And if you want to make the process easier, consider working with a professional team experienced in Office Cleaning. They’ll help reinforce your 5S systems and handle the heavy lifting.
For larger offices, where upkeep is time-consuming, regular Office Cleaning services can keep things on track.
Ready to rethink your office hygiene? Learn more about how structured Office Cleaning can support a cleaner, more productive workplace.